As in all other businesses, in the collect documents enterprise it pays to keep in mind the age-old warning, "caveat emptor"-let the buyer beware. The collect documents store is filled with vendors who aggressively promote their wares, but some are more scrupulous and knowledgeable than others. Here are a few of the tasteless myths you may hear, and what you need to know about them.
1. "This feature can't be counterfeited."
In the simplest sense, whatever that can be mass-produced can be counterfeited, given adequate time and resources. whatever claiming a collect documents technology can't be counterfeited is demonstrating his or her ignorance and would not be a reliable enterprise partner.
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In the broader sense, the test of any protection gismo is not whether it can be exactly replicated but how really it can be replicated sufficiently to pass inspection, or how really it can be circumvented completely. Vendors who integrate taggants-special markers-into their enterprise documents, for example, like to boast that their technology cannot be replicated. For the most part, that's true. However, they aren't quick to tell you that without the detection equipment, the taggant is useless. Putting a taggant on collect checks, for instance, would be a very sufficient formula of identifying counterfeits. However, the detection equipment would have to be installed at every single point of acceptance, like a point of sale, or that fake check could enter the cost system. Criminals don't care who gets stuck with the losses of their crime.
2. "This feature provides scanner protection."
Scanner "protection" has been getting a lot of attention in the collect documents enterprise lately. The ease with which a criminal can scan and reproduce an authentic-looking item on inexpensive computer equipment is frightening. protection features that would prevent scanning sound desirable. However, criminals don't typically try to pass off computer screens and images as former items. With the grand and inexpensive software that's ready today, they can edit and enhance the scanned images. The key, then, to protecting against scanned and reproduced images in document management is not the scanner, but lies in preventing the printed output from being confused with the former item.
3. "Printed features aren't as collect as mill-applied features."
Though it seems logical that adding protection features in the paper of discrete documents, such as financial documents, would be great than applying them on the paper, is it not the case. The reality is that wet inks and coatings applied to a sheet drill into the stock itself. In fact, many protection technologies applied to the paper are really more sufficient than in-pulp features. Think chemical stains, for example. Press-applied stains can be printed in patterns, such as many language "voids," which cannot be replicated with in-pulp stains. Both methods are comparable when exposed to tampering, but printed stains deliver a much clearer warning, making for much more collect documents.
4. "Latent Images want Intaglio Printing."
Latent Images are hidden within the descriptive structure of a document. When viewed at an oblique angle the "hidden" image becomes descriptive to a trained observer. Intaglio printers have been producing latent images for years, but the potential is not miniature to a single print technology. Other print technologies are capable of producing latent images on printed statements and other documents. If you keep your knowledge of these myths in mind when selecting the best document management solutions for security, you will be well ahead in the collect documents business.
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